Posted by Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.
Petrofac is currently looking to recruit a Company Secretarial Assistant on a permanent basis based in Sharjah, UAE.
Company Secretarial Assistant
Location: Sharjah, United Arab Emirates
Job Description:
Provide assistance with regard to the secretarial administration of subsidiaries, including tasks relating to statutory data within directors’ and financial statements
Provide assistance to colleagues on matters such as changes to, and information relating to, subsidiary company articles, corporate governance and statutory audits
Provide assistance with the issuance and renewals of Power of Attorneys for subsidiary entities
Organise notarisations and legalisations, as required when dealing with the issuance and renewals of Power of Attorneys, Parent Company Guarantees, and other statutory documents, as required
Working with other members of Company Secretariat, create and maintain statutory registers and ensure all statutory registers are updated within Diligent Entities and relevant filings are completed on time, in compliance with relevant Companies Acts and local jurisdictions
Provision of support to entity rationalisation project(s)
Provision of support in the compilation and maintenance of the Group structure chart and managing the corporate database
Provide support to other functions, such as Group Treasury, Group Legal, Group Finance, as required, in relation to company secretarial matters
Undertake various Company Secretarial projects as part of the team, including the provision of assistance to the Head of Secretariat on PLC corporate matters, when required
Qualification:
Prior experience of working within a corporate environment advantageous
Diligent Entities (Blueprint OneWorld) knowledge, essential
Required to work closely with members of Secretariat team as well as other related departments across the Group
Strong administration and organisational skills and excellent attention to detail
Proven forward planning skills and the ability to work in a fast-moving environment
Ability to prioritise workload and manage deadlines
Ability to build relationships at all levels, demonstrating confidence in dealing with senior executives
Excellent interpersonal, written and verbal communication skills with the ability to communicate both at differing levels and between different cultures whilst maintaining confidentiality and professionalism