Posted by Cargill provides food, agriculture, financial and industrial products and services to the world. Together with farmers, customers, governments and communities, we help people thrive by applying our insights and over 150 years of experience. We have 160,000 employees in 70 countries who are committed to feeding the world in a responsible way, reducing environmental impact and improving the communities where we live and work.
Administrative Assistant-GUR00590
Job Description:
To carry out EA and Secretarial work for the Bio-industrial group. Makes independent decision regarding planning,
organizing, and scheduling of more complex administrative support work.
• Provide administrative support to processes related to the delivery of operational/functional services to General Manager – Asia
-Working closely with Testing Center for reports and their billing and marketing related Invoice processing
-Inter- department coordination and training coordination
-Responsible for preparing business related presentation–35%
•Travel and expense management
-Process and reconcile expense reports in accordance with timelines
-Claim benefits and follow-up on payment requests
-Review and process all business related invoices
-Arrange for travel including hotel accommodation, land & air transportation bookings, visa application– 25%
•Administrative work
-Copying and filing document
-Sort and distribute incoming email
-Labels and organizes documents
-Answer phones and take messages
-Respond to Queries
-Greet visitors, provide standard routine information and liaison with Facilities Management on visitor access cards–15%
•Coordinate meetings (internal & external) and logistics
-Coordinate and organize meetings (e.g. town hall, quarterly meetings, trainings etc) including meeting venue booking, catering requirements, set up the room with audio-visual equipment & flip charts etc.
-Managing of calendar/meeting scheduling
-Prepare meeting agenda for distribution; assist in creation of presentation and meeting materials
-Arrange conference calls & scheduling meetings
-Coordinate offsite department events, e.g. team building, team lunch/dinners etc, including: researching, recommending & securing of offsite venues in accordance to corporate guidelines/ processes, preparing/issuing of travel invitation letters– 15%
•Helps in maintaining data and standard reports
-Create and maintain mailing distribution lists and organisation charts– 5%
Minimum requirements:
• Graduate
• 2-4 years similar work experience
• Good Co-ordination and communication
Good IT skills like MS office, internet usage
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